Archiving

Add/Delete Selected Entries

Use the Add/Delete Selected Entries option to add entries to or delete them from the archiving activity. This is an easy way to clear out unwanted entries or add needed ones before archiving.

This option uses the Inquire to File Entries option to display the selected entries and then allows you to add or delete an entry. If you add or delete an entry to an established archiving activity, then the status of the activity will change to EDITED.

The Add/Delete Selected Entries option will not allow you to edit an archiving activity list after the Write Entries to Temporary Storage option has been done. If you need to change the archiving activity list after writing to temporary storage, you must cancel that archiving activity and start a new one.

When using this option, you first select the archiving activity number that you want to modify. You can also identify the archiving activity by its file number or file name. Then, choose the entry that you want to add or delete.

Here is an example in which an entry is being added to the archiving activity:

Select ARCHIVE OPTION: ADD/DELETE SELECTED ENTRIES
Select ARCHIVAL ACTIVITY: ?
  ANSWER WITH ARCHIVAL ACTIVITY ARCHIVE NUMBER, OR FILE
CHOOSE FROM:
   1        VA FILEMAN CHANGE           08-05-89     ARCHIVED(PERMANENT)     
SELECTOR:LOUIE,LOUIE     ARCHIVING
   3        CHANGE                      08-30-92     SELECTED     
SELECTOR:SMITH,J     ARCHIVING

Select ARCHIVAL ACTIVITY: 3

Select CHANGE NO.: 330
NO.:  330                              VERSION:  17.09
 PROGRAMMER:  DOE,JULIA                ROUTINE:  DIL2
 DATE CHANGED:  OCT 24, 1986

ADD this entry TO the ARCHIVAL SELECTION?  YES// 

If you enter two question marks ("??") at the prompt where you select the entry for addition or deletion, a list of the file's entries is displayed. Those that are already part of the archiving activity are identified by "*ON ARCHIVE LIST*". The "ADD this entry TO the ARCHIVAL SELECTION? YES//" question appears if you have selected an entry not already on the list for archiving. A "DELETE ..." question appears if you have selected an entry already on the list.

Reviewed/Updated: March 4, 2007