Archiving

Purge Stored Entries

Before running the Purge Stored Entries option, use the Find Archived Entries option to verify that the archive medium contains the complete archived data for an archiving activity by searching for the last record listed on the index.

This option is used to remove archived data from both the archived file (our example is the CHANGE file) and the ARCHIVAL ACTIVITY file. A brief history of who performed the various archiving steps and when is saved in the ARCHIVAL ACTIVITY file.

If you select an archiving activity for purging that has not been sent to the archives, then you will receive the message:

    Data has NOT YET been archived to PERMANENT storage!

You will see the following dialogue when purging permanently archived data:

Select ARCHIVE OPTION: PURGE STORED ENTRIES

BEFORE YOU PURGE, MAKE SURE THAT YOUR ARCHIVE MEDIUM IS READABLE!
YOU MAY USE THE FIND ARCHIVED ENTRIES OPTION TO FIND THE LAST
ARCHIVED RECORD APPEARING ON THE INDEX.

Do you want to proceed?? NO// YES
Select ARCHIVAL ACTIVITY: 3        CHANGE	08-30-92     ARCHIVED(PERMANENT)
SELECTOR:SMITH,J     ARCHIVING

This option will DELETE DATA from both CHANGE
and from the ARCHIVAL ACTIVITY file.

Are you sure you want to continue? NO// YES

By answering YES to this prompt, the entries will be immediately deleted! Be sure this is your decision.

The entries will be deleted in INTERNAL NUMBER order.

<< 4 ENTRIES PURGED >>

Reviewed/Updated: March 4, 2007