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You can use the Compare/Merge File Entries option as a simple tool to compare entries. To do this:
In this example below, two similar entries in the SCHOLAR file are used.
Select TRANSFER OPTION: COMPARE/MERGE FILE ENTRIES COMPARE ENTRIES IN WHAT FILE: SCHOLAR COMPARE SCHOLAR: RU
VA FileMan responds to this abbreviated response with the matching entries in the list that follows:
1 RUSSELL,BERTRAND A. 2 RUSSELL,BERTRAND W. CHOOSE 1-2: 1 WITH SCHOLAR: RUSSELL,BERTRAND W. NOTE: Use this option ONLY DURING NON-PEAK HOURS if merging entries in a file that is pointed-to either by many files, or by large files. MERGE ENTRIES AFTER COMPARING THEM? No//
Here you choose whether to simply compare entries or to actually merge them. If you are merging, the process of repointing entries in other files from the merged-from entry to the merged-to entry can be time-consuming or may create many tasked jobs. This is more likely if the file is pointed to by many files or if the files that point to it have many entries. In these situations, consider merging at times when your system is not busy.
DO YOU WANT TO DISPLAY ONLY THE DISCREPANT FIELDS? NO// DEVICE: RIGHT MARGIN: 80// COMPARISON OF SCHOLAR FILE ENTRIES FEB 14, 1991 11:59 PAGE 1 SCHOLAR RUSSELL, BERTRAND A. RUSSELL,BERTRAND W. ---------------------------------------------------------------------------- *** NAME RUSSELL,BERTRAND A. RUSSELL,BERTRAND W. *** SSN 999-99-9999 888-88-8888 *** SUBJECT AREA PHILOSOPHY MATHEMATICS *** DATE OF BIRTH 1872 Press RETURN to continue or '^' to exit:
The asterisks ("***") appearing in front of the field label indicate the entries contain different data in those fields. This simple report compares the data in each field in the two entries.
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Reviewed/Updated: March 4, 2007
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