Archiving

Write Entries to Temporary Storage

The Write Entries to Temporary Storage option writes your selected archiving activities to the ARCHIVAL ACTIVITY file into a WORD-PROCESSING field. This step is in preparation for moving the data to permanent storage. You cannot archive to permanent storage unless you use the Write Entries to Temporary Storage option first. Needless to say, this file could grow quite large and will shrink only after the Purge Stored Entries option has been run.

After using this option, the archived entries will appear to be missing from the primary file. This protective measure assures selected entries cannot be edited so that entries in the file will match the archived version. The entries are not really gone, merely locked.

Also, after using this option, you cannot add or delete entries to an archiving activity. If changes in the selection of entries for archiving is necessary, you have to cancel this activity and restart.

This process can be quite time-consuming! It can be queued at the "DEVICE:" prompt. After it is completed, the status of your archiving activity is ARCHIVED (TEMPORARY).

In the dialogue below, the entries in Archiving Activity #3 are being sent to temporary storage using the ZZTESTFILEGRAM FILEGRAM-type template. The task is being queued with output sent to PRINTER. The resulting report contains a header, dots, and archiving totals, as shown below:

Select ARCHIVE OPTION: WRITE ENTRIES TO TEMPORARY STORAGE
Select ARCHIVAL ACTIVITY: 3	       CHANGE  08-30-92     EDITED     
SELECTOR:SMITH,J     ARCHIVING

You MUST enter a FILEGRAM template name.  This FILEGRAM template 
will be used to actually build the archive message.

PRINT TEMPLATE: ZZTESTFILEGRAM   **FILEGRAM**  (AUG 30, 1992)   USER
#60 FILE #16000

DEVICE: QUEUE TO PRINT ON
DEVICE: PRINTER
 
CHANGE ARCHIVING ACTIVITY	           AUG 30, 1992 15:01  PAGE 1
-------------------------------------------------------------------

....
4 ITEMS HAVE BEEN ARCHIVED		

Reviewed/Updated: March 4, 2007